Wiki Content Management for Efficient Document Creation: Part 3


Instructional Design

This is the last in a series of three papers written for my instructional design class. Unlike the previous two, which focused on a needs assessment and on how I would plan to conduct my evaluations, this post is basically an outline of what I would want my (extremely crammed) one-hour of instruction to look like. For this I made some assumptions about the audience (see intro paragraph and the two other posts) to help with the time requirements—but the workshop times can probably safely be simply doubled to be able to have enough time to cover everything…. While this is certainly based on my current workplace, there are several reasons that I don’t think it would work, but I certainly can see the advantages to trying to make it work!

The instructional strategy to introduce users to the wiki collaborative document editing platform will make use of some of the prior knowledge of the learners. In a previous workshop, learners had been introduced to some stylistic guides regarding the formatting of blog-posts for website articles. These blog-posts make use of some minimal HTML markup which will be helpful during the wiki workshop. All learners will be network connected to the local server with their laptops; the local server will be running the most recent stable release of MediaWiki using a MySQL database and will mirror exactly the experience the learners will encounter when using the web-based installation of MediaWiki . Prior to the workshop, generic username and password combinations will be assigned for all the learners. These accounts will allow them to be able to proceed through the normal steps they would take when using the online version for actions such as uploading images and creating hyperlinks. Additionally, all users will have access to a virtual desktop/folder that contains samples of files that they may be working with during their own wiki-creation experiences. This folder will include JPEG images, Microsoft Excel documents, and Microsoft Word documents of varied lengths. The instruction time of the workshop will be one hour. There will be one 10-minute break approximately halfway through the workshop. The outline of the one hour workshop will be as follows:

  1. Introduction to the wiki document editing platform (7 minutes).
    1. A selected group of pages from Wikipedia will be presented to illustrate the general layout of a wiki page.
      1. During this exploration, learners will:
        1. switch between the display mode and editing mode
        2. work in groups of three or four and make notes about the code that they observe being used for different textual elements
        3. make notes of code elements that they do not understand or cannot identify
  2. Review any questions that have arisen regarding the formatting and present learners with a handout that outlines the most commonly used wiki formatting (10 minutes).
    1. Formatting standards include:
      1. header levels one through six
      2. basic text formatting (such as bold, underline, italics, highlighting, and strikethrough)
      3. entering references
      4. generating a table of contents
      5. inserting a standard image
      6. inserting an image with a caption
      7. creating a table
      8. creating a table with a caption
      9. merging or splitting cells within a table
      10. generating bulleted lists
      11. generating numbered lists
      12. generating mixed lists (with numbered and bulleted items)
      13. creating hyperlinks to external web-pages
      14. creating hyperlinks to other local wiki-pages
      15. indenting text (for example, for a block-quote)
    2. Learners will be directed to a URL with a document that asks them to format a document a certain way (for example, the text of the document will contain the instructions—”This text should be bold”, “Insert a bulleted list with five items here”, and so on).
  3. Document versioning (5 minutes).
    1. Learners will access a pre-established wiki page on the local server that has been through several revisions.
    2. Learners will be taught:
      1. how to compare versions
      2. how to revert to an earlier version of the document
      3. how to insert a comment into a document
      4. how to “tag” the changes they have made to a document so that another editor can quickly identify whether the document has been through major or minor revisions.
  4. Present the expected use of the wiki collaboration platform from the perspective of the learners and address any questions which may have arisen. (7 minutes).
    1. This step includes a presentation of web-to-print standards, as well as a presentation of preparing the document for final delivery to our primary website.
      1. Although many of the learners will not be actively involved in this process—this job is reserved for the communications team—this portion of the workshop attempts to show learners how to better separate “content” from “design.”
  5. Guided practice for performance based objectives (8 minutes).
    1. Learners will be presented with a printed plain-text document of a document ready for wiki formatting.
    2. Learners will identify elements of the document that can be considered to be “separable”—that is, document elements that can be stored as a remote document and transcluded into the final document.
    3. Learners will “mark-up” the document using wiki-formatting after correctly identifying different header levels within the document.
  6. Document creation activity #1 (5 minutes + 3 minutes review).
    1. Learners will work in groups of three or four to apply wiki formatting to a short (one to two pages) printed document.
      1. Users are encouraged to not reference the formatting handout given earlier.
      2. Formatting will be very standard/non-technical in nature and is meant to replicate the most commonly used formatting they will encounter in their everyday writing.
      3. Evaluation will immediately follow.
        1. Desired outcome is 100% accuracy in the final document.
      4. Document creation activity #2 (7 minutes + 3 minutes review).
        1. Learners will be given outlines of two longer papers which belong to a common series (in other words, they share common features such as the foreword, acknowledgements, and author and institution information)
          1. Using the locally installed wiki server and using an electronic copy of both outlines, learners will create a series of interlinked wikis.
          2. The reference sheet can be used; it is unlikely it will be necessary since the goal is to be able to break a longer paper into logical sections without repeating data.
        2. As above, evaluation will immediately follow.
        3. Learners will be able to present any alternate methods they employed to achieve their goals which can be evaluated for efficiency.
      5. Workshop quiz and comments (5 minutes).
        1. Learners will be given a short 20-question quiz to evaluate their retention of some of the specific elements of wiki-formatting.
          1. The quiz is expected to take approximately three minutes to complete.
          2. Once the quiz has been submitted, learners will be given a workshop evaluation form which gives the learners a chance to provide an evaluation of materials used, workshop length, workshop appropriateness, the presenter, and provide additional comments.
            1. These anonymous evaluations can be submitted either at the completion of the workshop or within two weeks of the workshop completion date.
            2. A web-based form will also be presented as an alternative form of submitting the evaluation for learners who will be returning to the field following the workshop. This format, rather than simply having them email their evaluations, is to ensure anonymity.

One Response to “Wiki Content Management for Efficient Document Creation: Part 3”

  1. 1 :: Exciting day!

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